1. Purpose of the report and policy context

1.1 The purpose of this report is to update appointments to the Committees, Sub- Committees, Joint Committees, Boards, Forums and Panels of the Council and to various outside bodies for the 2025/26 municipal year.

2. Recommendations

2.1 That Council appoints/reappoints Members/representatives to various bodies as listed in Appendix 1 to the report.

2.2 That Councillor Sam Parrott be appointed as Chair of People Overview and Scrutiny Committee.

2.3 That the Chief Executive be granted delegated authority to make any necessary in‑year changes to appointments to Outside Bodies and Partnerships, following consultation with the Leader (and any additional Member consultation considered appropriate).

2.4 That the Monitoring Officer be granted delegated authority to update the Constitution to reflect recommendation 2.3 above.

3. Context and background information

3.1 A function of Full Council is ‘Appointing representatives to outside bodies unless the appointment has been delegated to a Committee, Sub-Committee or an officer.’ A number of appointments require review, and the new appointments are proposed as set out at Appendix 1.

4. Analysis and consideration of alternative options

4.1 The proposed appointments are required to replace previous appointees, where vacancies have arisen. For this reason, it is not appropriate to wait until the annual full Council in May when such appointments are normally made.

5. Community engagement and consultation

5.1 Community engagement has not been undertaken in relation to these proposals which are internal governance matters for the Council and, in relation to appointment of Councillors to bodies, for the relevant political group to nominate.

6. Conclusion

6.1 The appointments set out in Appendix 1 are recommended to Council, having been through the internal process for nominations with the relevant Groups.

7. Financial implications

7.1 There are no financial implications arising from the recommendations of this report

Name of finance officer consulted: Ishemupenyu Chagonda

Date consulted: 18/03/2026

8. Legal implications

8.1 Under the Council’s Constitution, Full Council has responsibility for the appointment of Chairs and Deputy Chairs of Committees and Sub-Committees.

8.2 Full Council also has responsibility for appointments to Outside Bodies.

8.3 The proposals in this report include a proposed change to the Constitution to enable in year changes to membership of outside bodies, where vacancies have arisen in year, to be made by the Chief Executive. This is to enable vacancies to be filled on a short-term basis where they have arisen in year, before being reconsidered at the full Council AGM.

Name of lawyer consulted: Elizabeth Culbert

Date consulted: 18/03/2026

9. Risk implications

9.1 Decisions made by committees/sub committees could be challenged if those meetings are deemed to be unlawfully constituted.

10. Equalities implications

10.1 There are no equalities implications arising from this report.

11 Sustainability implications

11.1 There are no sustainability issues arising from the report.

Supporting Documentation

1. Appendices

Appendix 1 Appointments to Outside Bodies and Partnerships